Our client is a rapidly growing property management firm in Santa Monica and we are searching for a new team member for their accounting department. This position has excellent growth potential for the experienced candidate or will train a New Graduate with an accounting or finance degree. This position is direct hire and works in the office Monday through Friday and is a 40-hour workweek.

Required Experience/ Education

• Recent Apartment or Commercial property management experience as an Account Administrator, Assistant Portfolio Manager, Assistant Manager or property Bookkeeper with a minimum of 400 apartment homes preferred.
• Recent Fair Housing training preferred
• Property management specific software experience preferred
• Above average knowledge of Microsoft Office products (Outlook, Word, Excel, etc.)
• Strong typing/keyboarding skills and use of 10 key required.
• Ability to communicate professionally in both oral and written manner, using complex sentences with correct grammar (tense, punctuation, pronunciation, as well as a good vocabulary.)
• Ability to perform basic math skills, use of decimals to compute percentiles and prorates.
• Must be well organized and have a strong attention to detail and high degree of accuracy in work.
• Must be able to assess and evaluate processes and procedures and make suggestions to achieve the highest level of performance.
• Minimum AA degree required, new grads will be considered.

Position Description

The Bookkeeper or Account Administrator tends to the payables (AP), rent payments (AR), Payroll and resident relations for a group of properties. Experience is preferred for this role as an Account Administrator or Assistant Portfolio Manager with a mid-sized property management company or as an Assistant Manager or property bookkeeper at a large apartment community (0ver 400 units) where the primary role is tending to the financials. Process all vendor invoices and rent payments.

• Tend to accounts payable and accounts receivable for a portfolio of properties. (AP/AR)
• Prepare Balance Due Letters.
• Follow up with residents to collect all outstanding balances.
• Provide vendors status of payments or clarify any billing issues.
• Set up vendors in the method prescribed and follow up to ensure all requirements are met.
• Set up new residents in in the property management specific system.
• Assist current residents by providing information related to their account and accept maintenance requests.
• Process payroll
• Data Entry & Electronic filing of invoices
• Assist with owner reports
• Complete bank reconciliations and owner financials
• Assess and evaluate processes and procedures and make suggestions to achieve the highest level of performance.
• Other general office or accounting duties as required.

Property Management Personnel and our Client are equal opportunity employers and we consider qualified applicants with criminal histories in a manner consistent with the California and Los Angeles Fair Chance Initiative for Hiring.